Privacy Policy

Last updated: 4 November 2026.

This site, clockpilot.co, is run by Thomas Alexander, trading as ClockPilot, in Cardiff, UK. I am the data controller. If you have a question about your data, email hello@clockpilot.co.

Visitors to this website

We use Google Analytics to see how people use the site, such as which pages are read. It only loads if you press Accept on the cookie banner. If you press Decline, nothing is tracked. Your choice is saved in a cookie called cp_consent for 180 days. Your IP address is anonymised.

You can change your mind at any time by clearing the cookies for this site, and the banner will show again.

If you message me on WhatsApp or by email

If you contact me, I see your name, your phone number or email address, and whatever you write. I use it to reply to you, set up your free trial and support you. I do not sell it or pass it to anyone for marketing.

If you use ClockPilot

ClockPilot records clock-in and clock-out times for your crew. This includes names, phone numbers, times and the location sent when someone clocks in. The firm that signs up for ClockPilot decides what is recorded and why, so the firm is responsible for telling its workers. I look after the records on the firm’s behalf. They are kept in Google Sheets and sent through WhatsApp.

Who else handles data

WhatsApp (Meta) carries the messages. Google provides Analytics (if you accept) and Google Sheets. These companies have their own privacy policies.

How long I keep it

I keep enquiries only as long as I need them to help you. Timesheet records are kept for as long as the firm asks, and deleted when they ask me to.

Your rights

You can ask to see, correct or delete the data I hold about you. Email hello@clockpilot.co. If you are not happy, you can complain to the Information Commissioner’s Office at ico.org.uk.