Terms

Last updated: 4 November 2026.

These terms cover this website and the ClockPilot service, run by Thomas Alexander, trading as ClockPilot, in Cardiff, UK.

The website

The guides on this site are general information from my own experience. They are not legal, tax or payroll advice. Rules change, so check the current rules or ask a professional before you act on them.

The service

ClockPilot is a clock-in and clock-out tool that runs inside WhatsApp. It records the times and locations your crew send, and saves them in a Google Sheet.

Free trial

There is a 7-day free trial. I set it up for you. You can stop at any time by telling me.

Your responsibilities

You are responsible for telling your workers that their clock-in times and locations are recorded, and for checking the hours before you pay anyone. ClockPilot records what people send. It cannot tell whether the information is true.

No guarantee

I work hard to keep the service running, but it relies on WhatsApp and Google, and I cannot promise it will always be available or free of errors. To the extent the law allows, I am not liable for losses that come from using it. Nothing here limits your legal rights, or anything the law does not allow me to limit.

Privacy

See the Privacy Policy for how data is handled.

Law

These terms are governed by the law of England and Wales.

Contact

Email hello@clockpilot.co, or message me on WhatsApp.